Help (FASB/IFRS)

Help (FASB/IFRS)

Table of Contents

Administration | Users

User Roles

Below is the list of user roles and their associated permissions.

 

Administrator

Accounting Administrator

User

Read Only

 

Administrator

Accounting Administrator

User

Read Only

My Leases Tab:

 

 

 

 

View Leases (and Approve Leases if Review is enabled)

Yes

Yes

Yes

Yes

Edit / Clone / Delete Leases

Yes

Yes

Yes

No

Export Leases

Yes

Yes

Yes

Yes

 

 

 

 

 

Add Leases Tab:

 

 

 

 

Add Leases

Yes

Yes

Yes

No

 

 

 

 

 

Administration Tab:

 

 

 

 

Users

Invite / Edit

View Only

View Only

No Access

Groups

Add / Edit

View Only

View Only

No Access

Policies

Manage

Manage

View Only

No Access

Reporting Entity

Add / Edit

Add / Edit

No Access

No Access

Customization

Add / Edit

Add / Edit

No Access

No Access

GL Accounts

Add / Edit

Add / Edit

No Access

No Access

Currency

Add / Edit

Add / Edit

View Only

No Access

Email Alerts

Add / Edit

Add / Edit

View Only

No Access

Administration | Reporting Entity

Reporting Entity

Reporting Entity is the financial reporting entity for which you produce financial statements. At your organization, a reporting entity might be known as a company, business unit, subsidiary, fund, institution, organization or office. 

In Administration/GL Accounts, each reporting entity has its own set of GL Accounts. 

There is no hierarchy for reporting entities in the Lease Accounting product; instead, users select the reporting entities to combine for reporting at My Leases and each combination can be saved as a Custom View.

Accounting Standard 

Selecting an Accounting Standard at Administration/Reporting Entity of either FASB ASC 842 or IFRS 16.

If a lease needs to be reported under both FASB ASC 842 and IFRS 16, we recommend that you enter the same lease twice if you would encounter any of the following situations:

  • Initial Application Dates. Depending on the organization, different initial application dates (e.g., 1/1/19 for IFRS, 1/1/22 for FASB) could drive differences in calculations:

    • Different discount rates

    • Different existing balances under previous accounting guidance affecting initial ROU Asset value

    • Different transition policy election FASB/IFRS could impact calculations.  See Accounting Policy templates at Administration/Policies.

  • Lessee:

    • Operating Leases. IFRS 16 excludes Operating leases. A lease classified as operating under FASB ASC 842 would be a finance lease under IFRS 16.

    • Footnote:  Selecting the IFRS 16 footnote excludes operating leases from the export. 

    • Minimum Exemptions. IFRS has a $5,000 exemption limit that has no corollary for FASB.

    • Discount Rate. For nonpublic companies, the FASB allows for the risk-free rate election for the discount rate and IFRS does not.

    • Lease Revisions. If a lease modification or a lease remeasurement resulted in a change in classification under FASB from finance to operating lease, the revised lease would have to be entered as a finance lease to properly report under IFRS 16.

    • Index-Based Payments. Lease payments based on an index need to be recorded as a remeasurement under IFRS and a variable expense/revenue under FASB, although this might be immaterial.

  • Lessor:

    • Classifications. FASB ASC 842 and FRS 16 have different Classifications and therefore, different accounting for each Classification. Therefore, it is recommended you enter each lease twice for reporting under each standard.

      • FASB ASC 842: Operating, Sales-Type, Direct Financing

      • IFRS 16: Operating, Finance

Initial Application Date:

Summary Guidance:  The Initial Application Date is the beginning of the earliest period presented in the financial statements in which the lease standard is first applied

An election can be made to not restate prior periods.

For a non-public company not restating prior periods and with a December 31 fiscal year end, the Initial Application Date is January 1, 2022.

For a non-public company not restating prior periods and with a June 30 fiscal year end, the Initial Application Date is July 1, 2022.

Download this file to calculate your initial application date: IAD Calculator.xlsx

Detailed Guidance: To select your Initial Application Date, you must first determine your Effective Date.  U.S. private companies have an Effective Date for fiscal years beginning after December 15, 2021, while U.S public companies and international companies (under IFRS 16) have an Effective Date for fiscal years beginning after December 15, 2018.  Companies have 2 options for an Initial Application Date:

Option 1:  Apply lease standard only to the most recent period without restatement of prior periods presented.  Thus, Initial Application Date would be the beginning of the most recent period presented in the financial statements (i.e., the same as the Effective Date).  

Option 2:  Apply lease standard to all prior period(s) presented in the financial statements; thus, Initial Application Date would be the beginning of the first period presented (i.e., prior to the Effective Date).  

Example:

Example:  Company with 1 prior period presented.

Other Guidance: Initial application date inputted upon Adding a new Reporting Entity can also vary depending upon situation

  • Reporting Entity Created due to Transition from Other Solution (e.g., software, spreadsheet, etc.) - Users have the option to use the following:

  • Reporting Entity Created due to New Business Entity - Typically, the Initial Application Date is the 1st of the month the business is created.

  • Reporting Entity Created due to M&A - Reporting Entities added due to M&A are managed on a case-by-case basis. Consult support@crunchafi.com for specific guidance.

Technical Guidance:

(FASB: 842-10-65-1):
The following represents the transition and effective date information related to Accounting Standards Update No. 2016-02, Leases (Topic 842):
a. A public business entity, a not-for-profit entity that has issued or is a conduit bond obligor for securities that are traded, listed, or quoted on an exchange or an over-the-counter market (with an exception for those 8 entities that have not yet issued their financial statements or made financial statements available for issuance as described in the following sentence), and an employee benefit plan that files or furnishes financial statements with or to the U.S. Securities and Exchange Commission shall apply the pending content that links to this paragraph for financial statements issued for fiscal years beginning after December 15, 2018, and interim periods within those fiscal years. A not-for-profit entity that has issued or is a conduit bond obligor for securities that are traded, listed, or quoted on an exchange or an over-the-counter market that has not yet issued financial statements or made financial statements available for issuance as of June 3, 2020, shall apply the pending content that links to this paragraph for fiscal years beginning after December 15, 2019, and interim periods within those fiscal years. Earlier application is permitted.

b. All other entities shall apply the pending content that links to this paragraph for financial statements issued for fiscal years beginning after December 15, 2021, and interim periods within fiscal years beginning after December 15, 2022. Earlier application is permitted.

c. In the financial statements in which an entity first applies the pending content that links to this paragraph, the entity shall recognize and measure leases within the scope of the pending content that links to this paragraph that exist at the application date, as determined by the transition method that the entity elects. An entity shall apply the pending content that links to this paragraph using one of the following two methods:

  1. Retrospectively to each prior reporting period presented in the financial statements with the cumulative effect of initially applying the pending content that links to this paragraph recognized at the beginning of the earliest comparative period presented, subject to the guidance in (d) through (gg). Under this transition method, the application date shall be the later of the beginning of the earliest period presented in the financial statements and the commencement date of the lease.

  2. Retrospectively at the beginning of the period of adoption through a cumulative-effect adjustment, subject to the guidance in (d) through (gg). Under this transition method, the application date shall be the beginning of the reporting period in which the entity first applies the pending content that links to this paragraph.

(IFRS 16: Paragraph C1):
An entity shall apply this Standard for annual reporting periods beginning on or after 1 January 2019.

(IFRS 16: Paragraph C5):
A lessee shall apply this Standard to its leases either:
a. retrospectively to each prior reporting period presented applying IAS 8 Accounting Policies, Changes in Accounting Estimates and Errors; or
b. retrospectively with the cumulative effect of initially applying the Standard recognised at the date of initial application in accordance with paragraphs C7–C13.

Local Currency:

Summary Guidance:  Local Currency is the currency used to pay your lease obligations (typically the currency used in the entity's particular geographical location).  Local Currency is used in the following tabs:

Administration | Reporting Entity:  User selects the Local Currency default for your Reporting Entity.

Add Lease:  The Local Currency default from Administration | Reporting Entity will appear, but the user is able to select a different currency.  

My Leases:  Local Currency reports can be exported by selecting the Local Currency tab.

Functional Currency:

Summary Guidance:  Functional Currency is the currency of the primary economic environment in which your entity conducts its business.  The functional currency is usually either the local currency or the currency of its parent company.

Technical Guidance:

(FASB: 830-10-45-2):
The assets, liabilities, and operations of a foreign entity shall be measured using the functional currency of that entity. An entity’s functional currency is the currency of the primary economic environment in which the entity operates; normally, that is the currency of the environment in which an entity primarily generates and expends cash. 

(IAS 21: Paragraph 8):
Functional currency is the currency of the primary economic environment in which the entity operates.

Administration | Policies

Require Review + Approval for every new Lease created:

This feature requires at least 2 users, as the user submitting a lease for approval must be different than the user approving the lease. When you select the Require Review policy at Administration/Policies, the following is true for any subsequently entered lease or lease revision:

  • Review Tab: When adding a lease, the Review tab only appears when Require Review policy is selected. The Review tab requires a user to submit a lease for review by another user.

    • Note: Users can optionally choose to send an email notification to reviewer(s) when a lease is ready for review. A notification cannot be sent to the user entering the lease.

  • Incomplete Status: Before submitting a lease for review, the lease remains in Incomplete status even if all required data fields are entered.

  • Review Status: After submitting a lease for Review, the lease status changes from Incomplete to Review.

  • Reporting: Leases in either an Incomplete or Review status cannot be exported at My Leases.

  • Reviewer: Any User can review and approve a lease in review except the last person to edit the lease. Approving a lease changes the status from Review to Complete and the lease can then be included in My Leases exports.

  • Lease Edits: When a lease is edited, the lease status is returned to Review, requiring approval by any user who did not last edit the lease.

    • Note: A lease created before Require Review is selected at Administration/Policies will not require a review even for edits made after Require Review is selected at Administration/Policies.

Administration | GL Accounts

Fixed Asset:

Fixed Asset GL Accounts are only used if you have a Finance Lease with an ROU Asset Life greater than the Lease Term (entered in the Add Leases tab).  The final journal entry will transfer the remaining ROU Asset balance to a Fixed Asset GL Account. 

GL Accounts for Existing Balances under Previous Lease Accounting Guidance:

GL Accounts at Administration/GL Accounts under the heading “Existing Balances Under Previous Lease Accounting Guidance” are used to remove balances from your opening balance sheet upon initial application of ASC 842 and/or IFRS 16.  After entering your GL Accounts (or modifying the default GL Accounts), follow the steps below:

If your existing balance under previous lease accounting guidance is a liability:

  1. Go to Add Lease screen under the section “Lease Payments and Classification.”

  2. Select a Liability GL Account from the dropdown.

  3. Enter the existing balance as a positive value.

The initial journal entry will remove the liability by debiting the existing balance entered on Add Lease screen. For Lessees, the offsetting credit will be to the ROU Asset. For Lessors, the offsetting credit will be to Revenue or Deferred Rent depending on the circumstances.

If your existing balance under previous lease accounting guidance is an asset:

  1. Go to Add Lease screen under the section “Lease Payments and Classification.”

  2. Select an Asset GL Account from the dropdown.

  3. Enter the existing balance as a positive value.

The initial journal entry will remove the asset by crediting the existing balance entered on Add Lease screen. For Lessees, the the offsetting debit will be to the ROU Asset. For Lessors, the offsetting credit will be to Revenue, Deferred Rent or Initial Direct Cost Asset depending on the circumstances.

Lessee Examples

Upon initial application of the standard, assume you have entered (on Add Lease screen) the following existing balance sheet balances under the previous lease accounting guidance (ASC 840/IAS 17):

Deferred Rent Long-Term Asset (GL#500)                             $1,000
Deferred Rent Short-Term Asset (GL#505)                            $2,000

Upon initial application, the opening entry will remove your existing balances under previous lease accounting guidance with an offset to the ROU Asset:

Dr. ROU Asset (GL#110)                                                        $50,000*
            Cr. Lease Liability (GL#120)                                                               $50,000
Dr. ROU Asset (GL#110)                                                        $3,000*
            Cr. Deferred Rent Long-Term Asset (GL#500)                                   $1,000
            Cr. Deferred Rent Short-Term Asset (GL#505)                                  $2,000

*In this example, the ROU Asset is calculated to be $50,000 under the new lease accounting guidance.  An additional $3,000 of ROU Asset is recognized in the journal entry to remove the balances under previous lease accounting guidance.

 Upon initial application of the standard, assume you have entered (on Add Lease screen) the following existing balance sheet balances under the previous lease accounting guidance (ASC 840/IAS 17):

Capital Lease Asset (GL#600)                                                $48,000
Capital Lease Liability (GL#605)                                             $50,000

Upon initial application, the opening entry will remove your existing balances under previous lease accounting guidance with an offset to ROU Asset:

Dr. ROU Asset (GL#210)                                                        $50,000*
            Cr. Lease Liability (GL#220)                                                               $50,000
Dr. Capital Lease Liability (GL#600)                                       $50,000
            Cr. ROU Asset (GL#210)                                                                    $2,000*
            Cr. Capital Lease Asset (GL#605)                                                      $48,000

  • In this example, the ROU Asset is calculated to be $50,000 under the new lease accounting guidance.  The ROU Asset is reduced by $2,000 in the journal entry to remove the balances under the previous lease accounting guidance.

General Ledger Accounts for Revisions:

General Ledger (GL) Accounts at Administration/GL Accounts under the heading “Revisions” have two different GL Account types:

1. Suspense Account for Transferring Balances
2. Gain/Loss Account

  1. Suspense Account for Transferring Balances  This GL Account is used:

    1. For all revisions: When a revision is complete, we will freeze the old version of this lease. The final journal entry for the old version will zero out the balance sheet accounts (ROU Asset & Lease Liability), which will be reversed in first entry of the revision.

      1. We will use a Suspense Account in the event the balance sheet accounts do not offset (Lessee example: ROU Asset does not equal the Lease Liability).

      2. We will reverse the final journal entry for the old version in the first entry of the latest revision to establish the balance sheet accounts.  

  2. Gain/Loss Account:  This GL Account is used if:

    1. Your revision start date and end date are in the same month (i.e., terminating the lease). The difference between your ROU Asset and Lease Liability (if any) will be recorded in a Gain/Loss Account. (FASB: 842-20-40-1/IFRS 16: Paragraph 46(a)).

    2. If your revision’s adjustment of the Liability causes the carrying amount of the ROU Asset to be reduced to $0, then any remaining amount will be recorded in a Gain/Loss Account.  (FASB: 842-20-35-4/IFRS 16: Paragraph 46(a))

    3. If your revision is an Impairment, the reduction of the ROU Asset is recorded in a Gain/Loss Account. (FASB: 842-20-35-9/IFRS 16: Paragraph 33)

    4. For a revision to “Derecognize ROU Asset under certain subleases:” The ROU Asset is reduced to $0 with the value of the ROU Asset transferred to a Gain/Loss Account, which you will reverse in the initial entry as a Lessor of the subleased asset.   (FASB: 842-20-35-14/IFRS 16: BC233)

  1. Suspense Account for Transferring Balances  This GL Account is used:

    1. For all revisions: When a revision is complete, we will freeze the old version of this lease. The final journal entry for the old version will zero out the balance sheet accounts (Deferred Rent Asset, Deferred Rent Liability, Initial Direct Cost Asset), which will be reversed in first entry of the revision.

      1. We will use a Suspense Account in the event the balance sheet accounts do not offset.

      2. We will reverse the final journal entry for the old version in the first entry of the latest revision to establish the balance sheet accounts.  

  2. Gain/Loss Account:  This GL Account is used if:

    1. Your revision start date and end date are in the same month (i.e., terminating the lease). The difference between your Deferred Rent Asset, Deferred Rent Liability and the Initial Direct Cost Asset will be recorded in a Gain/Loss Account.

Administration | Currency

Foreign Exchange Rates:

Summary Guidance:  When entering foreign exchange rates in the fields “Currency (From-To),” the “From” is the currency you are starting with and the “To” is the ending currency (i.e. the currency you are translating to).  For example:

  • From = Local Currency of Lease; let’s assume USD

  • To = Reporting Currency of a reporting entity; let’s assume EUR

  • “Currency (From-To)” = USD - EUR  (see below: $1 USD = 0.85€ EUR at EOM at 2024-01)

EOM Rate = Used to translate ending balance sheet values

Ave Rate = Used to translate the transactions made throughout the month

Download the below files displaying the translation of each column in the Amortization Schedule.

Lessee:

Lessor:

Foreign currency translation is guided by ASC 830, Foreign Currency Matters.
Monetary assets and liabilities (cash, accounts receivable, accounts payable, and long-term debt) are measured at the end of each reporting period based on the then current exchange rates, resulting in foreign currency gains and losses, which are recorded in current period net income. 

Nonmonetary assets and liabilities (inventory and property, plant, and equipment) are initially measured using historical exchange rates. Because there should be no further reason for translation, all aspects of the ongoing accounting for these items (e.g., depreciation, impairment, lower of cost or market) should be measured in terms of the operation’s functional currency. In other words, you translated it once at the start date of the lease, no need to keep translating it.

Technical Guidance:

(FASB: 842-20-55-10):
The right-of-use asset is a nonmonetary asset while the lease liability is a monetary liability. Therefore, in accordance with Subtopic 830-10 on foreign currency matters, when accounting for a lease that is denominated in a foreign currency, if remeasurement into the lessee’s functional currency is required, the lease liability is remeasured using the current exchange rate, while the right-of-use asset is remeasured using the exchange rate as of the commencement date.

(FASB: 830-30-45-3):
Translation Using Current Exchange Rate
All elements of financial statements shall be translated by using a current exchange rate as follows:
a. For assets and liabilities, the exchange rate at the balance sheet date shall be used.
b. For revenues, expenses, gains, and losses, the exchange rate at the dates on which those elements are recognized shall be used.

(FASB: 830-10-55-10 to 11):
Use of Averages or Other Methods of Approximation 
55-10 Literal application of the standards in this Subtopic might require a degree of detail in record keeping and computations that could be burdensome as well as unnecessary to produce reasonable approximations of the results. Accordingly, it is acceptable to use averages or other methods of approximation. For example, because translation at the exchange rates at the dates the numerous revenues, expenses, gains, and losses are recognized is generally impractical, an appropriately weighted average exchange rate for the period may be used to translate those elements. Likewise, the use of other time- and effort-saving methods to approximate the results of detailed calculations is permitted.

55-11 Average rates used shall be appropriately weighted by the volume of functional currency transactions occurring during the accounting period. For example, to translate revenue and expense accounts for an annual period, individual revenue and expense accounts for each quarter or month may be translated at that quarter's or that month's average rate. The translated amounts for each quarter or month should then be combined for the annual totals.

(IAS 21: Paragraph 16):
The essential feature of a monetary item is a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: pensions and other employee benefits to be paid in cash; provisions that are to be settled in cash; lease liabilities; and cash dividends that are recognised as a liability. Similarly, a contract to receive (or deliver) a variable number of the entity’s own equity instruments or a variable amount of assets in which the fair value to be received (or delivered) equals a fixed or determinable number of units of currency is a monetary item. Conversely, the essential feature of a non-monetary item is the absence of a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: amounts prepaid for goods and services; goodwill; intangible assets; inventories; property, plant and equipment; right-of-use assets; and provisions that are to be settled by the delivery of a non-monetary asset.

(IAS 21: Paragraph 39):
The results and financial position of an entity whose functional currency is not the currency of a hyperinflationary economy shall be translated into a different presentation currency using the following procedures:
(a) assets and liabilities for each statement of financial position presented (ie including comparatives) shall be translated at the closing rate at the date of that statement of financial position;
(b) income and expenses for each statement presenting profit or loss and other comprehensive income (ie including comparatives) shall be translated at exchange rates at the dates of the transactions; and
(c) all resulting exchange differences shall be recognised in other comprehensive income.

(IAS 21: Paragraph 40):
For practical reasons, a rate that approximates the exchange rates at the dates of the transactions, for example an average rate for the period, is often used to translate income and expense items. However, if exchange rates fluctuate significantly, the use of the average rate for a period is inappropriate.

My Leases

Lease Status:

Incomplete: This status indicates that all required fields are not filled out. Leases in an Incomplete status cannot be exported at My Leases.

Review: This status is only available if Require Review policy is selected at Administration/Policies. Review status requires a reviewer (other than the user who last edited the lease) to approve the lease. Leases in a Review status cannot be exported at My Leases.

Complete: This status indicates all required fields are entered. If Require Review Policy is checked, this lease was also approved by a reviewer.

Deleted: This lease was deleted. Leases in a Deleted status cannot be exported at My Leases.

Data By Lease

This selection produces a tab in the export called “Data By Lease” with values for each selected lease for the GL Start Date to the GL End Date. This feature is currently available for the following report exports:

  • Journal Entries

    • “Data by Lease” tab replaces the “Data” tab.

    • Journal entry debit and credit values are presented and aggregated per lease with each revision shown separately, sorted in descending modified date order.

    • Lease groups (original lease and their corresponding revision leases) are separated by alternating light turquoise cell highlights.

    • Multiple local currencies in one report is supported for the Data by Lease report. Regular Journal Entry report still only supports one local currency per report, and requires user to generate either a Functional Currency or Reporting Currency report.

  • Amortization Schedule

    • Additional “Data by Lease” tab supplements the existing “Data” tab.

    • Amortization values are presented and aggregated per lease with each revision shown separately, sorted in descending modified date order.

Foreign Currency Translation (Functional Currency & Reporting Currency)

Summary Guidance:  Ending balance sheet values are generally translated at EOM rate, while all other transactions are translated at the Average rate, except for balances translated at their Functional Currency at Historical rate. See Administration | Currency for how to enter EOM and Average foreign exchange rates.

Download the below files displaying the translation of each column in the Amortization Schedule.

Lessee:

Lessor:

Foreign currency translation is guided by ASC 830, Foreign Currency Matters.
Monetary assets and liabilities (cash, accounts receivable, accounts payable, and long-term debt) are measured at the end of each reporting period based on the then current exchange rates, resulting in foreign currency gains and losses, which are recorded in current period net income. 

Nonmonetary assets and liabilities (inventory and property, plant, and equipment) are initially measured using historical exchange rates. Because there should be no further reason for translation, all aspects of the ongoing accounting for these items (e.g., depreciation, impairment, lower of cost or market) should be measured in terms of the operation’s functional currency. In other words, you translated it once at the start date of the lease, no need to keep translating it.

Technical Guidance:

(FASB: 842-20-55-10):
The right-of-use asset is a nonmonetary asset while the lease liability is a monetary liability. Therefore, in accordance with Subtopic 830-10 on foreign currency matters, when accounting for a lease that is denominated in a foreign currency, if remeasurement into the lessee’s functional currency is required, the lease liability is remeasured using the current exchange rate, while the right-of-use asset is remeasured using the exchange rate as of the commencement date.

(FASB: 830-30-45-3):
Translation Using Current Exchange Rate
All elements of financial statements shall be translated by using a current exchange rate as follows:
a. For assets and liabilities, the exchange rate at the balance sheet date shall be used.
b. For revenues, expenses, gains, and losses, the exchange rate at the dates on which those elements are recognized shall be used.

(FASB: 830-10-55-10 to 11):
Use of Averages or Other Methods of Approximation 
55-10 Literal application of the standards in this Subtopic might require a degree of detail in record keeping and computations that could be burdensome as well as unnecessary to produce reasonable approximations of the results. Accordingly, it is acceptable to use averages or other methods of approximation. For example, because translation at the exchange rates at the dates the numerous revenues, expenses, gains, and losses are recognized is generally impractical, an appropriately weighted average exchange rate for the period may be used to translate those elements. Likewise, the use of other time- and effort-saving methods to approximate the results of detailed calculations is permitted.

55-11 Average rates used shall be appropriately weighted by the volume of functional currency transactions occurring during the accounting period. For example, to translate revenue and expense accounts for an annual period, individual revenue and expense accounts for each quarter or month may be translated at that quarter's or that month's average rate. The translated amounts for each quarter or month should then be combined for the annual totals.

(IAS 21: Paragraph 16):
The essential feature of a monetary item is a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: pensions and other employee benefits to be paid in cash; provisions that are to be settled in cash; lease liabilities; and cash dividends that are recognised as a liability. Similarly, a contract to receive (or deliver) a variable number of the entity’s own equity instruments or a variable amount of assets in which the fair value to be received (or delivered) equals a fixed or determinable number of units of currency is a monetary item. Conversely, the essential feature of a non-monetary item is the absence of a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: amounts prepaid for goods and services; goodwill; intangible assets; inventories; property, plant and equipment; right-of-use assets; and provisions that are to be settled by the delivery of a non-monetary asset.

(IAS 21: Paragraph 39):
The results and financial position of an entity whose functional currency is not the currency of a hyperinflationary economy shall be translated into a different presentation currency using the following procedures:
(a) assets and liabilities for each statement of financial position presented (ie including comparatives) shall be translated at the closing rate at the date of that statement of financial position;
(b) income and expenses for each statement presenting profit or loss and other comprehensive income (ie including comparatives) shall be translated at exchange rates at the dates of the transactions; and
(c) all resulting exchange differences shall be recognised in other comprehensive income.

(IAS 21: Paragraph 40):
For practical reasons, a rate that approximates the exchange rates at the dates of the transactions, for example an average rate for the period, is often used to translate income and expense items. However, if exchange rates fluctuate significantly, the use of the average rate for a period is inappropriate.

Add Lease Screen

Local Currency:

Summary Guidance:  Local Currency is the currency used to pay the lease obligations (typically the currency used in the entity's particular geographical location).  Local Currency is used in the following tabs:

Administration | Reporting Entity:  User selects the Local Currency default for your Reporting Entity.

Add Lease:  The Local Currency default from Administration | Reporting Entity will appear, but the user is able to select a different currency. 

My Leases:  The Local Currency tab under Reports will produce exports in your Local Currency.

Historical Exchange (fx) rate:   

Summary Guidance:  The Historical fx Rate is the exchange rate from the local currency to the functional currency at the start date of the lease.  It is used to translate (throughout the term of the lease) the Lessee’s ROU Asset and Amortization Expense or Lessor’s Deferred Rent and Revenue from the local currency to the functional currency.

Add Revision:  Adding a Revision is how you amend, modify, remeasure or change a lease at a date before the end of the lease. The software will freeze a version of the lease and then allow you to change parameters that only affect the lease on/after the date of the Revision. Upon remeasuring the lease for a Revision, you will either input the Historical fx Rate from the previous lease version or input a new Historical fx Rate on the date of the Revision. No technical guidance exists as to which method to use other than a SEC inquiry response that follows the same guidance as to when to update the Discount Rate or reassess Classification. The SEC response is to input a new Historical fx Rate on the date of the Revision (if your Local Currency is different than your Functional Currency) for the following Revision types:

  • All Modification Revisions (amendment of a lease)

  • Selected Remeasurement Revisions relating to:

    • Reassessment (Lessee) of: a) lease term or b) purchase option

    • Exercise (Lessor) of: a) lease term or b) purchase option

    • IFRS 16 ONLY: Changes in payments (Lessee) or receipts (Lessor) due to payments tied to a floating interest rate (e.g., LIBOR) used to determine those payments

The software will utilize the same Historical fx Rate (entered in the previous version of the lease) for all other Revision types.

Technical Guidance:

(FASB: 842-20-55-10):
The right-of-use asset is a nonmonetary asset while the lease liability is a monetary liability. Therefore, in accordance with Subtopic 830-10 on foreign currency matters, when accounting for a lease that is denominated in a foreign currency, if remeasurement into the lessee’s functional currency is required, the lease liability is remeasured using the current exchange rate, while the right-of-use asset is remeasured using the exchange rate as of the commencement date.

(IAS 21: Paragraph 16):
The essential feature of a monetary item is a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: pensions and other employee benefits to be paid in cash; provisions that are to be settled in cash; lease liabilities; and cash dividends that are recognised as a liability. Similarly, a contract to receive (or deliver) a variable number of the entity’s own equity instruments or a variable amount of assets in which the fair value to be received (or delivered) equals a fixed or determinable number of units of currency is a monetary item. Conversely, the essential feature of a non-monetary item is the absence of a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: amounts prepaid for goods and services; goodwill; intangible assets; inventories; property, plant and equipment; right-of-use assets; and provisions that are to be settled by the delivery of a non-monetary asset.

Start Date:

Summary Guidance: The Start Date is either:

Commencement Date is defined as the date on which the lessor makes an underlying asset available for use by a lessee.

Technical Guidance:

(FASB: 842-10-65-1(c)):
Commencement Date is the date on which a lessor makes an underlying asset available for use by a lessee.

c. In the financial statements in which an entity first applies the pending content that links to this paragraph, the entity shall recognize and measure leases within the scope of the pending content that links to this paragraph that exist at the application date, as determined by the transition method that the entity elects.

See definition of Initial Application Date above.

(IFRS 16: Appendix A, Defined Terms):
Commencement Date of the lease: The date on which the lessor makes an underlying asset available for use by a lessee.

See definition of Initial Application Date above.

End Date:

Summary Guidance: The End Date is typically the last day of the lease. However, you must consider early termination options and renewal options. If you determine that you will exercise an early termination option because there is not an economic incentive to continue the lease, then use the date of the early termination option as the End Date. If you determine that you will exercise one or more renewal options, because there is an economic incentive to do so, use the last day of the renewal option(s) you are reasonably certain to exercise. A lease is no longer enforceable when both the lessee and lessor have the right to terminate without permission from the other party with no more than an insignificant penalty.

Technical Guidance:

(FASB: 842-10-30-1):
Lease Term is the noncancellable period for which a lessee has the right to use an underlying asset, together with all of the following:

a. Periods covered by an option to extend the lease if the lessee is reasonably certain to exercise that option
b. Periods covered by an option to terminate the lease if the lessee is reasonably certain not to exercise that option (i.e., bypassing an early termination option)
c. Periods covered by an option to extend (or not to terminate) the lease in which exercise of the option is controlled by the lessor.

(FASB: 842-10-30-2):
At the commencement date, an entity shall include the periods described in paragraph 842-10-30-1 in the lease term having considered all relevant factors that create an economic incentive for the lessee (that is, contract-based, asset-based, entity-based, and market-based factors). Those factors shall be considered together, and the existence of any one factor does not necessarily signify that a lessee is reasonably certain to exercise or not to exercise an option.

(FASB: 842-10-30-3):
At the commencement date, an entity shall assess an option to purchase the underlying asset on the same basis as an option to extend or not to terminate a lease, as described in paragraph 842-10-30-2.

(FASB: 842-10-30-4):
See paragraphs 842-10-55-19 through 55-21 for implementation guidance on commencement date and paragraphs 842-10-55-23 through 55-27 for implementation guidance on lease term and purchase options. See Examples 23 through 24 (paragraphs 842-10-55-210 through 55-224) for illustrations of the requirements on purchase options.

(FASB: 842-10-55-23):
An entity should determine the noncancellable period of a lease when determining the lease term. When assessing the length of the noncancellable period of a lease, an entity should apply the definition of a contract and determine the period for which the contract is enforceable. A lease is no longer enforceable when both the lessee and the lessor each have the right to terminate the lease without permission from the other party with no more than an insignificant penalty.

(IFRS 16: Paragraph 18):
An entity shall determine the lease term as the non-cancellable period of a lease, together with both:
(a) periods covered by an option to extend the lease if the lessee is reasonably certain to exercise that option; and
(b) periods covered by an option to terminate the lease if the lessee is reasonably certain not to exercise that option.

(IFRS 16: Paragraph 19):
In assessing whether a lessee is reasonably certain to exercise an option to extend a lease, or not to exercise an option to terminate a lease, an entity shall consider all relevant facts and circumstances that create an economic incentive for the lessee to exercise the option to extend the lease, or not to exercise the option to terminate the lease, as described in paragraphs B37–B40.

(IFRS 16: Paragraph 20):
A lessee shall reassess whether it is reasonably certain to exercise an extension option, or not to exercise a termination option, upon the occurrence of either a significant event or a significant change in circumstances that:
(a) is within the control of the lessee; and
(b) affects whether the lessee is reasonably certain to exercise an option not previously included in its determination of the lease term, or not to exercise an option previously included in its determination of the lease term (as described in paragraph B41).

(IFRS 16: Appendix B, B34): In determining the lease term and assessing the length of the non-cancellable period of a lease, an entity shall apply the definition of a contract and determine the period for which the contract is enforceable. A lease is no longer enforceable when the lessee and the lessor each has the right to terminate the lease without permission from the other party with no more than an insignificant penalty.

Lease Term:

Summary Guidance: The Lease Term is the number of months from the Start Date to the End Date.

  1. The Start Date is not the date you sign the lease but instead is the Commencement Date of the lease, which is defined as the date on which the lessor makes an underlying asset available for use by a lessee.

  2. The End Date is typically the last day of the lease. However, you must consider early termination options and renewal options. If you determine that you will exercise an early termination option because there is not an economic incentive to continue the lease, then use the date of the early termination option as the End Date. If you determine that you will exercise one or more renewal options, because there is an economic incentive to do so, use the last day of the renewal option(s) you are reasonably certain to exercise. A lease is no longer enforceable when both the lessee and lessor have the right to terminate without permission from the other party with no more than an insignificant penalty.

Technical Guidance:

(FASB: 842-10-30-1):
Lease Term is the noncancellable period for which a lessee has the right to use an underlying asset, together with all of the following:

a. Periods covered by an option to extend the lease if the lessee is reasonably certain to exercise that option
b. Periods covered by an option to terminate the lease if the lessee is reasonably certain not to exercise that option (i.e., bypassing an early termination option)
c. Periods covered by an option to extend (or not to terminate) the lease in which exercise of the option is controlled by the lessor.

(FASB: 842-10-30-2):
At the commencement date, an entity shall include the periods described in paragraph 842-10-30-1 in the lease term having considered all relevant factors that create an economic incentive for the lessee (that is, contract-based, asset-based, entity-based, and market-based factors). Those factors shall be considered together, and the existence of any one factor does not necessarily signify that a lessee is reasonably certain to exercise or not to exercise an option.

(FASB: 842-10-30-3):
At the commencement date, an entity shall assess an option to purchase the underlying asset on the same basis as an option to extend or not to terminate a lease, as described in paragraph 842-10-30-2.

(FASB: 842-10-30-4):
See paragraphs 842-10-55-19 through 55-21 for implementation guidance on commencement date and paragraphs 842-10-55-23 through 55-27 for implementation guidance on lease term and purchase options. See Examples 23 through 24 (paragraphs 842-10-55-210 through 55-224) for illustrations of the requirements on purchase options.

(FASB: 842-10-55-23): An entity should determine the noncancellable period of a lease when determining the lease term. When assessing the length of the noncancellable period of a lease, an entity should apply the definition of a contract and determine the period for which the contract is enforceable. A lease is no longer enforceable when both the lessee and the lessor each have the right to terminate the lease without permission from the other party with no more than an insignificant penalty.

(IFRS 16: Paragraph 18):
An entity shall determine the lease term as the non-cancellable period of a lease, together with both:
(a) periods covered by an option to extend the lease if the lessee is reasonably certain to exercise that option; and
(b) periods covered by an option to terminate the lease if the lessee is reasonably certain not to exercise that option.

(IFRS 16: Paragraph 19):
In assessing whether a lessee is reasonably certain to exercise an option to extend a lease, or not to exercise an option to terminate a lease, an entity shall consider all relevant facts and circumstances that create an economic incentive for the lessee to exercise the option to extend the lease, or not to exercise the option to terminate the lease, as described in paragraphs B37–B40.

(IFRS 16: Paragraph 20):
A lessee shall reassess whether it is reasonably certain to exercise an extension option, or not to exercise a termination option, upon the occurrence of either a significant event or a significant change in circumstances that:
(a) is within the control of the lessee; and
(b) affects whether the lessee is reasonably certain to exercise an option not previously included in its determination of the lease term, or not to exercise an option previously included in its determination of the lease term (as described in paragraph B41).

(IFRS 16: Appendix B, B34):
In determining the lease term and assessing the length of the non-cancellable period of a lease, an entity shall apply the definition of a contract and determine the period for which the contract is enforceable. A lease is no longer enforceable when the lessee and the lessor each has the right to terminate the lease without permission from the other party with no more than an insignificant penalty.

Lease Term Guidance Wizard: This wizard is meant to help you in 2 ways:

  1. Guide you to correctly identify the Lease Term as there involves judgment with regards to early termination options and renewal options.

  2. Create an audit trail of your answers for review by you, management or your auditors.

ROU Asset Life:

Summary Guidance: The ROU Asset Life (applicable to Lessee only) is almost always the same as the Lease Term. However, for finance leases in which the lessee is reasonably certain to exercise an option to purchase the underlying asset, the ROU Asset Life is the useful life of the asset (i.e., how long the asset will be available for your use), which can be longer than the Lease Term. The ROU Asset is amortized to expense over the ROU Asset Life. For a ROU Asset that should not be amortized, enter 999,999,999 in the ROU Asset Life field. This will reduce the amortization expense to either 0.00 or an immaterial amount.

The software uses a full month convention, amortizing evenly over the number of months in the ROU Asset Life. If your lease ends in the middle of the month, the ROU Asset Life defaults to Term minus one month to stop the amortization in the second to last month. You can update Asset Life as needed for different expense recognition. See Example below.

Start Date: 1/5/2023
End Date: 1/4/2024
Term: 13 Months
ROU Asset Life: 12 Months (Defaults to Term -1)
Amortization Expense over Term: $12,000

Year-Month

Amortization Expense when ROU Asset Life = 12 (Default)

Amortization Expense when ROU Asset Life = 13

Year-Month

Amortization Expense when ROU Asset Life = 12 (Default)

Amortization Expense when ROU Asset Life = 13

2023-01

$1000.00

 $923.08

2023-02

$1000.00

 $923.08

2023-03

$1000.00

 $923.08

2023-04

$1000.00

 $923.08

2023-05

$1000.00

 $923.08

2023-06

$1000.00

 $923.08

2023-07

$1000.00

 $923.08

2023-08

$1000.00

 $923.08

2023-09

$1000.00

 $923.08

2023-10

$1000.00

 $923.08

2023-11

$1000.00

 $923.08

2023-12

$1000.00

 $923.08

2024-01

$0.00

 $923.04

Total

$12,000.00

$12,000.00

Technical Guidance:

(FASB: 842-20-35-8):
A lessee shall amortize the right-of-use (ROU) asset from the commencement date (Start Date) to the earlier of:

  1. The end of the useful life (defined below) of the right-of-use asset; or

  2. The end of the Lease Term.

However, if the lease transfers ownership of the underlying asset to the lessee or the lessee is reasonably certain to exercise an option to purchase the underlying asset, the lessee shall amortize the right-of use asset to the end of the useful life of the underlying asset.

(FASB 842: Glossary, Page 101):
Useful life means the period over which an asset is expected to contribute directly or indirectly to future cash flows.

(IFRS 16: Paragraph 32)
If the lease transfers ownership of the underlying asset to the lessee by the end of the lease term or if the cost of the right-of-use asset reflects that the lessee will exercise a purchase option, the lessee shall depreciate the right-of use asset from the commencement date to the end of the useful life of the underlying asset. Otherwise, the lessee shall depreciate the right-of-use asset from the commencement date to the earlier of the end of the useful life of the right-of-use asset or the end of the lease term.

(IFRS 16: Appendix A, Defined Terms):
Useful life means the period over which:

  1. an asset is expected to be available for use by an entity; or

  2. the number of production or similar units expected to be obtained from an asset by an entity.

Discount Rate:

Summary Guidance: The Discount Rate should be the annual rate implicit in the lease.  The implicit rate is the rate derived when:

  • FASB: PV of Lease Payments + PV of Lessor’s Residual Value = Fair Value of Asset (less investment tax credits) + Lessor’s Initial Direct Costs (Download FASB Calculator)

  • IFRS: PV of Lease Payments + PV of Lessor’s Residual Value = Fair Value of Asset + Lessor’s Initial Direct Costs (Download IFRS Calculator)

    • Note: The PV of Lease Payments is a different calculation than the sum of Total Payments. The sum of Total Payments must be greater than the Fair Value of the underlying asset in order to arrive at an implicit rate.

Lessee only:

  • If inputs to the implicit rate are not readily determinable, which is often the case, the Discount Rate is then the lessee's incremental borrowing rate (i.e., what the lessee can borrow under the same payment stream and timeframe). 

  • Alternatively, non-public companies subject to FASB 842 (not allowed under IFRS 16) can elect by asset class to use a risk-free rate of return as the discount rate. The risk-free rate can only be used if the implicit rate is not readily determinable. The risk-free rate for various time periods that approximate the Lease Term can be found at: US Treasury Rates

Add Revision: The following Revision types will require you to input a new discount rate on your Revision Date:

  • Modification (amendment of a lease)

  • Remeasurement of: a) lease term or b) purchase option

  • IFRS 16 ONLY: Change in payments due to payments tied to a floating interest rate (e.g., LIBOR) used to determine those payments

The software will utilize the same Discount Rate (entered in the previous version of the lease) for all other Revision types.

Technical Guidance:

(FASB: 842-20-30-2): 
The discount rate for the lease initially used to determine the present value of the Lease Payments for a lessee is calculated on the basis of information available at the commencement date.

(FASB: 842-20-30-3):
A lessee should use the rate implicit in the lease whenever that rate is readily determinable. If the rate implicit in the lease is not readily determinable, a lessee uses its incremental borrowing rate. (FASB: 842 Only, Not Allowed under IFRS 16): A lessee that is not a public business entity is permitted to use a risk-free discount rate for the lease instead of its incremental borrowing rate, determined using a period comparable with that of the lease term, as an accounting policy election made by class of underlying asset.

(FASB: 842-20-35-5):
If there is a remeasurement of the lease liability in accordance with paragraph 842-20-35-4, the lessee shall update the discount rate for the lease at the date of remeasurement on the basis of the remaining lease term and the remaining lease payments unless the remeasurement of the lease liability is the result of one of the following:

a. A change in the lease term or the assessment of whether the lessee will exercise an option to purchase the underlying asset and the discount rate for the lease already reflects that the lessee has an option to extend or terminate the lease or to purchase the underlying asset.

b. A change in amounts probable of being owed by the lessee under a residual value guarantee (see paragraph 842-10-35-4(c)(3)).

c. A change in the lease payments resulting from the resolution of a contingency upon which some or all of the variable lease payments that will be paid over the remainder of the lease term are based (see paragraph 842-10-35-4(b)).

(FASB 842: Glossary)
Fair Value: The price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date.

Incremental borrowing rate: The rate of interest that a lessee would have to pay to borrow on a collateralized basis over a similar term an amount equal to the Lease Payments in a similar economic environment.

Rate Implicit in the Lease:  The rate of interest that, at a given date, causes the aggregate present value of (a) the lease payments and (b) the amount that a lessor expects to derive from the underlying asset following the end of the lease term to equal the sum of (1) the fair value of the underlying asset minus any related investment tax credit retained and expected to be realized by the lessor and (2) any deferred initial direct costs of the lessor. However, if the rate determined in accordance with the preceding sentence is less than zero, a rate implicit in the lease of zero shall be used.

(IFRS 16: Paragraph 26):
At the commencement date, a lessee shall measure the lease liability at the present value of the lease payments that are not paid at that date. The lease payments shall be discounted using the interest rate implicit in the lease, if that rate can be readily determined. If that rate cannot be readily determined, the lessee shall use the lessee’s incremental borrowing rate.

(IFRS 16: Paragraphs 40):
A lessee shall remeasure the lease liability by discounting the revised lease payments using a revised discount rate, if either:
(a) there is a change in the lease term, as described in paragraphs 20–21. A lessee shall determine the revised lease payments on the basis of the revised lease term; or
(b) there is a change in the assessment of an option to purchase the underlying asset, assessed considering the events and circumstances described in paragraphs 20–21 in the context of a purchase option. A lessee shall determine the revised lease payments to reflect the change in amounts payable under the purchase option.

(IFRS 16: Paragraphs 43):
A lessee shall use an unchanged discount rate, unless the change in lease payments results from a change in floating interest rates. In that case, the lessee shall use a revised discount rate that reflects changes in the interest rate.

(IFRS 16: Appendix A, Defined Terms):
Incremental Borrowing Rate: The rate of interest that a lessee would have to pay to borrow over a similar term, and with a similar security, the funds necessary to obtain an asset of a similar value to the right-of use asset in a similar economic environment.

Interest Rate Implicit in the Lease: The rate of interest that causes the present value of (a) the lease payments and (b) the unguaranteed residual value to equal the sum of (i) the fair value of the underlying asset and (ii) any initial direct costs of the lessor.

Fair Value: For the purpose of applying the lessor accounting requirements in this Standard, the amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties in an arm’s length transaction.

Incentives Received (Lessee) / Incentives Paid (Lessor):

Summary Guidance: Incentives Received (lessee) or Incentives Paid (lessor) are:

  1. Payments (at or before the Start Date) made by the lessor to the lessee (e.g., lessor pays cash to lessee for a furniture purchase).

  2. The reimbursement or assumption by a lessor of costs of a lessee (e.g., lessor pays off lessee's remaining payments from a previous office lease in order to have them relocate early).

Any payments by the lessor to the lessee after the Start Date should not be included in this field. Instead, these payments should be:

  • Lessee: entered as a negative payment stream in the Lease Payments section of the software

  • Lessor: entered as a negative receipts stream in the Lease Receipts section of the software

Technical Guidance:

(842-10-55-30):
Lease incentives include both of the following:
a. Payments made to or on behalf of the lessee
b. Losses incurred by the lessor as a result of assuming a lessee’s preexisting lease with a third party. In that circumstance, the lessor and the lessee should independently estimate any loss attributable to that assumption. For example, the lessee’s estimate of the lease incentive could be based on a comparison of the new lease with the market rental rate available for similar underlying assets or the market rental rate from the same lessor without the lease assumption. The lessor should estimate any loss on the basis of the total remaining costs reduced by the expected benefits from the sublease of use of the assumed underlying asset.

(FASB: 842-20-30-5):
The Incentive Received reduces the calculation of the right-of-use asset. At the Start Date, the cost of the right-of-use asset shall consist of all of the following:
a. The amount of the initial measurement of the lease liability
b. Any Lease Payments made to the lessor at or before the commencement date, minus any lease Incentives Received
c. Any Initial Direct Costs incurred by the lessee

(IFRS 16: Appendix, Defined Terms):
Lease Incentives: Payments made by lessor to lessee, or the reimbursement or assumption by a lessor of costs of a lessee.

(IFRS 16: Paragraph 24):
The cost of the right-of-use asset shall comprise:
(a) the amount of the initial measurement of the lease liability, as described in paragraph 26;
(b) any lease payments made at or before the commencement date, less any lease incentives received;
(c) any initial direct costs incurred by the lessee; and
(d) an estimate of costs to be incurred by the lessee in dismantling and removing the underlying asset, restoring the site on which it is located or restoring the underlying asset to the condition required by the terms and conditions of the lease, unless those costs are incurred to produce inventories. The lessee incurs the obligation for those costs either at the commencement date or as a consequence of having used the underlying asset during a particular period.

Initial Direct Costs:

Summary Guidance: Initial Direct Costs are costs that would not occur if the lease is not signed (e.g., commissions, payments made to an existing tenant to incentivize that tenant to terminate its lease). Initial Direct Costs do not include legal fees or tax advisory fees as those fees are not dependent on signing the lease.

Technical Guidance:

(FASB: 842, Glossary):
Initial direct costs: Incremental costs of a lease that would not have been incurred if the lease had not been obtained.

(FASB: 842-10-30-9):
Initial Direct Costs for a lessee or a lessor may include, for example, either of the following:
a. Commissions
b. Payments made to an existing tenant to incentivize that tenant to terminate its lease

(FASB: 842-10-30-10):
Costs to negotiate or arrange a lease that would have been incurred regardless of whether the lease was obtained, such as fixed employee salaries, are not initial direct costs. The following items are examples of costs that are not initial direct costs:
a. General overheads, including, for example, depreciation, occupancy and equipment costs, unsuccessful origination efforts, and idle time
b. Costs related to activities performed by the lessor for advertising, soliciting potential lessees, servicing existing leases, or other ancillary activities
c. Costs related to activities that occur before the lease is obtained, such as costs of obtaining tax or legal advice, negotiating lease terms and conditions, or evaluating a prospective lessee’s financial condition.

(FASB: 842-20-30-5):
The Initial Direct Costs increases the calculation of the right-of-use asset. At the Start Date, the cost of the right-of-use asset shall consist of all of the following:
a. The amount of the initial measurement of the lease liability
b. Any Lease Payments made to the lessor at or before the commencement date, minus any lease Incentives Received
c. Any Initial Direct Costs incurred by the lessee

(IFRS 16: Appendix A, Defined Terms):
Initial direct costs: Incremental costs of obtaining a lease that would not have been incurred if the lease had not been obtained, except for such costs incurred by a manufacturer or dealer lessor in connection with a finance lease.

(IFRS 16: Paragraph 24):
The cost of the right-of-use asset shall comprise:
(a) the amount of the initial measurement of the lease liability, as described in paragraph 26;
(b) any lease payments made at or before the commencement date, less any lease incentives received;
(c) any initial direct costs incurred by the lessee; and
(d) an estimate of costs to be incurred by the lessee in dismantling and removing the underlying asset, restoring the site on which it is located or restoring the underlying asset to the condition required by the terms and conditions of the lease, unless those costs are incurred to produce inventories. The lessee incurs the obligation for those costs either at the commencement date or as a consequence of having used the underlying asset during a particular period.

Add Lease Payment Stream (Lessee):

Summary Guidance: For a comprehensive list of payments that are considered Lease Payments, see our Technical Guidance section below. In summary, Lease Payments for Lessees include:

  • fixed payments (including lease incentives paid after the Start Date, which reduce Lease Payments). If the incentives are received at or prior to the Start Date, include them in the Incentives Received field in the software.

  • variable lease payments (see details and examples below) that depend on an index or rate that are measured on the Start Date

  • purchase cost at the End Date of a lease

  • termination fees

  • residual value guarantees (only include amounts probable to be paid)

  • reimbursement of lessor costs (e.g., real estate taxes in an office lease) as long as they are not variable (e.g., no true up)

  • nonlease component costs like common area maintenance (CAM) if lessee has made a policy election to combine lease and nonlease components.

If you desire to capture payments that do not fit the definition of Lease Payments in the software, those payments can be entered in the Variable Expense and Non-Lease Payments tab.

Variable lease payments are defined as payments made by a lessee to a lessor for the right to use an underlying asset that vary because of changes in facts or circumstances occurring after the commencement date (Start Date), other than the passage of time. As summarized in the table below, variable lease payments are either a:

  1. Lease Payment (entered in the Lease Payments & Classification tab); or

  2. Variable Lease Expense (entered in the Variable Expense and Non-Lease Payments tab)

Types of Variable Lease Payments

Lease Payment (used to measure Lease ROU Asset and Lease Liability)

Variable Lease Expense (period expense)

Payments dependent on an index or a rate initially measured at the Start Date. See Examples 1 below.

X

 

Payments dependent on an index or a rate that change after the Start Date. See Examples 1 below.

X (IFRS)

X (FASB)

Payments that vary because of changes in circumstances, not related to an index or rate (e.g., % of sales). See Example 2 & 3 below.

 

X

 

FASB

IFRS

Examples of Variable Lease Payments

Lease Payment

Variable Lease Expense

Lease Payment

Variable Lease Expense

Example 1: Three year office lease with $100/year to increase by a cost of living index each year. Actual payments are $100 in year 1, $102 in Year 2, $101 in Year 3.

Yr1- $100

Yr2- $100